How to Use a Bank Account Tracking Spreadsheet + Free Templates

How to use a simple bank account tracking spreadsheet to manage your finances, monitor balances, and understand your cash flow.

• Tagged Expense Tracking
• By Edward Shepard
• On February 16, 2021

One of the easiest, most reliable tools for understanding your financial life is a simple bank account tracking spreadsheet.

Use the data from your tracking spreadsheet to create a budget, monitor your spending habits, understand cash flow and where your money goes, even collaborate with your spouse or financial planner.

At its most basic, your bank account spreadsheet should include columns to track:

• Each individual account transaction going back weeks, months, or even years
• The date of each transaction
• The amount of each transaction
• The category of each transaction (e.g., groceries, entertainment)
• The name of each account if you’re tracking more than one
• Your daily bank balance

You can make and customize your own spreadsheet, or get started with a free template for Google Sheets or Microsoft Excel.

Track multiple accounts in one spreadsheet

With one spreadsheet, you can easily track one, two, or even dozens of accounts. It’s easy to categorize transactions from multiple sources.

Use formulas to calculate totals

Getting your finances organized is just the start of what you can do with a spreadsheet. You can also easily use formulas to calculate totals, spending or bank balance averages, and more.

Here are some tips for using formulas in Google Sheets for budgeting. Zapier also has a helpful guide here.

Use graphs, charts, and reports to visualize your spending and net worth

Both Google Sheets and Excel include powerful prebuilt graphs and charts that can summarize and show your financial trends. Especially when you’re using a simple spreadsheet, these are fairly easy to set up and customize.

• Guide to charts & graphs in Google Sheets
• Guide to charts & graphs in Microsoft Excel

Getting your transactions into your spreadsheets

There are a few different ways to get your bank and credit card transactions into your spreadsheets.

You’ll first have to log into your bank website. Then you can either cut and paste your transactions into your spreadsheet, or export a CSV file that you can then either import directly into your sheets or again cut and paste data. Some banks only export PDFs, which require an additional step before they can be imported.

You can read a complete guide to getting your financial data uploaded into Google Sheets right here.